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RxPharma retail & distribution

Every strip, batch and bill tracked from distributor to counter

For chemists, pharmacy chains, stockists and C&F agents. Batch and expiry control, Schedule H1 compliance, WhatsApp ordering, cold-chain sensors, and AI that tells you what to reorder and what to return.

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Powered by PharmaXPERP CoreCRMPIM
erp.avinyaerp.com / pharmaLIVE
Today's billing₹3.82 L+6.1% vs avg
Bills today1,146+42 last hour
Near-expiry (90 d)₹1.14 L212 batches
Fridges in range98.7%1 alert
Live trend● streaming
271316361407
› Scanner S1 · batch AZ-221 received · GRN-5521
Problems we solve

What goes wrong today, and how we fix it

ProblemExpired stock eats margin
With Avinya

Near-expiry planner flags returns 90 days ahead, by supplier and return policy.

ProblemSchedule H1 inspections
With Avinya

Every H1 sale needs prescriber and patient details before the bill can be saved.

ProblemStock-outs on fast movers
With Avinya

ML forecast adjusts reorder levels for seasons like dengue and flu.

ProblemRetailer orders over phone calls
With Avinya

Retailers order on WhatsApp. The bot checks stock, scheme and credit limit.

End-to-end workflow

One flow from start to finish

Every step updates records, accounts and dashboards in real time. Nobody types the same thing twice.

1Purchase orderAuto PO from reorder levels
2GRN & batch scanBatch, expiry, MRP captured
3Cold-chain storageSensors log every minute
4Billing with H1 checkPrescriber details enforced
5Expiry returnsCredit claimed on time
6GST & accountsPosted and AI-audited
Complete module list

Everything a pharma business needs

8 modules and 32 features. Availability of each feature is confirmed during your demo.

01Batch, expiry & MRP

Every unit tracked by batch, expiry, MRP and rack.

  • FEFO picking (first expiry, first out)
  • Rack and shelf locations
  • MRP change history
  • Batch-wise margin report
02Counter billing

Fast billing with barcode and salt search.

  • Salt / composition substitution
  • Doctor and patient history
  • Loyalty points and credit
  • Cash, UPI and card split payments
03Schedule H / H1 / narcotics

Compliance registers built into billing.

  • Mandatory prescriber details
  • Auto-generated H1 register
  • Narcotic stock reconciliation
  • Inspector-ready PDF exports
04Purchase & suppliers

Purchase planning across distributors.

  • Auto PO from reorder levels
  • Scheme and free-goods tracking
  • Rate check against last 3 bills
  • Purchase returns and debit notes
05Expiry & returns

Recover credit before stock expires.

  • 90 / 60 / 30-day expiry alerts
  • Supplier-wise return policies
  • Breakage and expiry claims
  • Return credit tracking
06Distribution & field sales

For stockists and C&F agents.

  • Beat plans for salesmen
  • Retailer credit limits
  • Route-wise delivery
  • Collection tracking
07Cold chain

Vaccines, insulin and biologics stay in range.

  • Fridge sensors every 60 s
  • WhatsApp alert above 8 °C
  • Excursion log per batch
  • Power-cut detection
08Accounts & GST

Pharma bills post straight to the ERP.

  • GSTR-1, 3B and e-invoice
  • AI audit on every voucher
  • Branch-wise P&L
  • Tally migration
Live dashboard

What the owner sees, live

Every number updates as bills, scans and machine readings arrive.

Sample data
Today's billing
₹3.82 L
+6.1% vs avg
Bills today
1,146
+42 last hour
Near-expiry (90 d)
₹1.14 L
212 batches
Fridges in range
98.7%
1 alert

Daily billing, last 14 days (₹ thousand)

14 days
271316361407D-13D-7Today

Sales by category (%)

Prescription 54%OTC 23%FMCG 14%Surgical 9%54%Prescription
Prescription54%
OTC23%
FMCG14%
Surgical9%

Bills per hour, by day of week

Grid analytics · last 4 weeks
MonMon · 8:00 · 34Mon · 9:00 · 75Mon · 10:00 · 108Mon · 11:00 · 130Mon · 12:00 · 109Mon · 13:00 · 66Mon · 14:00 · 47Mon · 15:00 · 33Mon · 16:00 · 43Mon · 17:00 · 61Mon · 18:00 · 102Mon · 19:00 · 125Mon · 20:00 · 115Mon · 21:00 · 72Mon · 22:00 · 31TueTue · 8:00 · 31Tue · 9:00 · 70Tue · 10:00 · 99Tue · 11:00 · 113Tue · 12:00 · 108Tue · 13:00 · 73Tue · 14:00 · 42Tue · 15:00 · 34Tue · 16:00 · 40Tue · 17:00 · 65Tue · 18:00 · 109Tue · 19:00 · 126Tue · 20:00 · 96Tue · 21:00 · 64Tue · 22:00 · 44WedWed · 8:00 · 29Wed · 9:00 · 54Wed · 10:00 · 101Wed · 11:00 · 122Wed · 12:00 · 98Wed · 13:00 · 66Wed · 14:00 · 44Wed · 15:00 · 29Wed · 16:00 · 30Wed · 17:00 · 62Wed · 18:00 · 94Wed · 19:00 · 113Wed · 20:00 · 91Wed · 21:00 · 55Wed · 22:00 · 42ThuThu · 8:00 · 39Thu · 9:00 · 65Thu · 10:00 · 112Thu · 11:00 · 120Thu · 12:00 · 109Thu · 13:00 · 66Thu · 14:00 · 33Thu · 15:00 · 26Thu · 16:00 · 46Thu · 17:00 · 70Thu · 18:00 · 102Thu · 19:00 · 131Thu · 20:00 · 108Thu · 21:00 · 60Thu · 22:00 · 38FriFri · 8:00 · 35Fri · 9:00 · 72Fri · 10:00 · 119Fri · 11:00 · 132Fri · 12:00 · 114Fri · 13:00 · 74Fri · 14:00 · 47Fri · 15:00 · 29Fri · 16:00 · 33Fri · 17:00 · 74Fri · 18:00 · 112Fri · 19:00 · 128Fri · 20:00 · 113Fri · 21:00 · 77Fri · 22:00 · 41SatSat · 8:00 · 44Sat · 9:00 · 82Sat · 10:00 · 130Sat · 11:00 · 140Sat · 12:00 · 136Sat · 13:00 · 78Sat · 14:00 · 49Sat · 15:00 · 43Sat · 16:00 · 55Sat · 17:00 · 86Sat · 18:00 · 130Sat · 19:00 · 140Sat · 20:00 · 134Sat · 21:00 · 80Sat · 22:00 · 50SunSun · 8:00 · 33Sun · 9:00 · 57Sun · 10:00 · 82Sun · 11:00 · 106Sun · 12:00 · 83Sun · 13:00 · 60Sun · 14:00 · 26Sun · 15:00 · 20Sun · 16:00 · 29Sun · 17:00 · 59Sun · 18:00 · 85Sun · 19:00 · 105Sun · 20:00 · 92Sun · 21:00 · 59Sun · 22:00 · 28810121416182022
LowHigh (≈140)Current hour

Near-expiry value by expiry month (₹ thousand)

010203040Retail stock 38Godown stock 30NovRetail stock 26Godown stock 24DecRetail stock 22Godown stock 15JanRetail stock 14Godown stock 12FebRetail stock 9Godown stock 10MarRetail stock 11Godown stock 8AprRetail stock 7Godown stock 6MayRetail stock 5Godown stock 4Jun
Retail stockGodown stock
AI insightsupdated 2 min ago
  • Return 46 batches worth ₹38,400 to suppliers before 30 Nov to recover full credit.Expiry-return planner
  • Dengue season: paracetamol and ORS sales are up 2.3×. Raise reorder level for 12 SKUs.Seasonal ML model
  • An out-of-stock brand was asked for 14 times this week. A same-salt substitute gives 6% more margin.Salt substitution

Branch performance

5 rows
BranchSales todayMarginNear-expiryTrendStatus
Andheri₹1,12,40021.4%₹28,100On track
Borivali₹86,90019.8%₹31,600Watch
Thane₹74,30022.1%₹12,900On track
Vashi₹61,05018.2%₹24,400On track
Powai₹47,60017.5%₹17,300Action needed
Real-time connectivity

Every device and robot, on one live map

Scanners, sensors, terminals and machines report through a local gateway that keeps working offline. Each event reaches the ERP within seconds.

GODOWN & COUNTER · SIMULATION
Devices online8/8
Robots active2
Events / min42
Gateway latency14 ms
AMR-01Robot · moving
90%bat
AMR-02Robot · picking
81%bat
Scanner S1Barcode scanner
12 msok
Fridge FS-1Temperature sensor
15 msok
Fridge FS-2Temperature sensor
18 msok
Label printerPrinter
21 msok
POS-1Billing terminal
24 msok
POS-2Billing terminal
27 msok
Dispenser D1Dispensing robot (pilot)
30 msok
Dock sensorDoor sensor
33 msok
Live event stream → ERP
Scanner S1 · batch AZ-221 received · GRN-5521
Fridge FS-2 · 5.6 °C · in range
AMR-01 · tote T-14 delivered to billing
POS-1 · bill R-88214 · ₹1,240 · stock −2
AI for pharma

Models trained on how your business runs

AI modelExpiry-return planner

Chooses which batches to return, to whom, before the credit window closes.

AI modelSeasonal demand forecast

Learns from season, weather and local sales to set reorder levels.

AI modelPrescription OCR

A photo of a prescription becomes a draft bill with matched SKUs.

AI modelMargin advisor

Suggests same-salt alternatives with a better margin when a brand is out of stock.

Mobile apps

Three apps for pharma teams

Each app works offline and syncs with the same live data.

PharmaXP OwnerOwners & managers
  • Live sales and margin by branch
  • Expiry and stock-out alerts
  • Approve purchase orders
  • Daily WhatsApp summary
AndroidiOSOffline-ready
Counter appPharmacists
  • Barcode and salt search
  • Schedule H1 checks
  • UPI QR on screen
  • Works offline, syncs later
AndroidiOSOffline-ready
Retailer orderingRetailers (B2B)
  • Order with live stock and schemes
  • Credit limit and ledger
  • Payment links
  • Order tracking
AndroidiOSOffline-ready

Devices & integrations

8
Barcode / QR scannersThermal bill printersFridge temperature sensorsDoor / dock sensorsDispensing cabinets (pilot)UPI / card terminalsWhatsApp Business APIDistributor apps

What we don't do

  • Drug manufacturing plants (formulation)
  • Clinical trial management
  • Hospital IPD management

For these we integrate with a specialist system instead.

FAQ

Questions pharma owners ask

Can we migrate from our current pharma software?

Yes. Item master, batches, parties and opening stock are imported from Excel or Tally. Migration plan is shared during the demo.

Does it work when the internet is down?

Counter billing works offline on the local gateway and syncs when the connection returns.

Is the Schedule H1 register accepted by inspectors?

The register follows the format required under Drugs & Cosmetics rules and exports to PDF. Confirm with your local inspector for state-specific formats.

Can retailers order on WhatsApp?

Yes. The bot reads live stock, schemes and credit limit, and creates a sales order for approval.

See Pharma on your own data

A 30-minute demo with your items, bills and devices. No slides.

Book a demoAsk a question